Customer information is entered one time and will automatically fill in
when creating a reservation.
When creating a reservation, all the pertinent information is drawn from
the Customer’s file. Once a reservation is created, trip sheets and
invoices are automatically available for printing, e-mailing, faxing and
multiple reports. A manifest for the day can provide all runs by pickup
time in a summary or detail format. Confirmation forms can be customized
by the user to provide formal itineraries or contracts for the Customer.
Charge items can be customized by the user to itemize or consolidate
ROUTING and LANDMARKS
A special routing area provides an itinerary for the chauffeur.
Information can be stored for important landmarks and points of interest
and major pickup and drop-off points.
VEHICLE SCHEDULING and AVAILABILITY FEATURE
The Vehicle Scheduling and Availability feature provides an on screen,
24 hour, color coded bar graph to display the vehicle utilization layout
for your day.
The Dispatch screen is a powerful tool. Various stages of each ride can
be color coded, and automated alerts help the dispatcher instantly
monitor and determine the status of each run. You can view and edit the
reservation information, routing, charges, status, assign and page a
chauffeur and vehicle, and access internet mapping, without leaving the
dispatch screen. Flight arrival times and delays can be monitored and
updated on a regular basis. The reservations are listed on the screen
and can be sorted by the Pickup Date, Time, Vehicle Type, Chauffeur,
Status, and the travel destination.
LIMO supports all Windows networking platforms. Multiple workstations
allow several users to utilize all aspects of the program at the same
time increasing productivity and communication. Any information entered
into the program, automatically becomes available to view on all
workstations providing that the user has Security access. This will
increase office efficiency by allowing multiple tasks to take place at
the same time.
Protect your Customer’s personal information and your company’s data
with a sophisticated security feature. This feature allows you to assign
customized security levels and restrictions to any staff member, ranging
from full access, to no access. Features such as accounting functions,
cancellations and printing of sensitive reports can be restricted.
INVOICING, BILLING, and PAYMENTS
Expedite immediate payments using the invoicing feature. Once a
reservation has been created, a variety of professional invoices are
available for printing, faxing and e-mailing. Additional charge items
can be itemized and details of the itinerary can be included on an
invoice. Statements can provide your Customer’s a review of their
outstanding invoices and account receivables can be aged to help collect
from past due accounts.
CHAUFFEUR EARNINGS, PAY and SCHEDULING
The Chauffeur Earning, Pay and Scheduling feature allows you to set up a
complete profile for each chauffeur. When a chauffeur’s name has been
assigned to a reservation, the program can automatically calculate the
pay. This feature will list earnings, gratuities, commissions and
reimbursements if due and can provide a complete history of past runs. A
record can be created when a chauffeur is available to work; a warning
prompt will appear if not available. Automated alerts will appear when a
chauffeur’s license, drug check and DMV check have expired.
VEHICLE RATES, INCOME and MAINTENANCE
LIMO provides the status of your fleet. This feature allows you to
record a detailed profile and track gross earnings for each vehicle.
Regularly scheduled service items can be tracked by LIMO and automated
alerts can remind users when it is time to do routine maintenance.
Reports are available for calculating usage, earnings and expenses of a
vehicle or an entire fleet. Flat and hourly rates can be built based on
account, vehicle type and destination. When processing a reservation,
base charges will be calculated automatically. All your base charges can
be stored for quick recall.
AGENCY FARM IN/FARM OUT and COMMISSIONS
This feature provides a database for Farm In/Farm Out Limousine
Companies, Travel Agencies, Concierges or Hotel Reservationists.
Commissions are automatically calculated and reports are available to
display amounts, both payable and receivable.
LIMO has a multitude of reports for viewing, printing and exporting.
This allows access to valuable information for growth, change, and
better control of your business. Reports can be generated to manage a
variety of categories, including:
• Source and referrals
• Customer Historical Sales and Usage
• Financial and Profitability
• Sales and Cash Receipts
• Customer listing and mailing labels
• Chauffeur Income & Pay
• Commissions payable and receivable
• Vehicle Fuel and Mileage Summary